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Workflow diagram · Bika Wine
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Explaining Bika Wine workflow
Use case: A winemaker at a lab client organisation, requests and tracks analyses on his wine samples from registration to results verification and publication
The Winemaker works for a Wine estate that is a Client of the laboratory. He represents a Client Contact in the system and is registered as a user with password authentication
When the wine is sampled, the winemaker logs onto the system at the lab's web site on the world wide web. He completes an on-line Analysis Request form, checking all the analyses he wants done
Once submitted, the request is shown with status sample due, the system returns an ID and the winemaker writes this on the sample label. If he has a label printer, he may print a label from the system and stick that on. He ships the sample to the lab
By this time a sample due alert is shown to clerks at the lab
When the sample arrives at the lab, a lab clerk 'receives' it in the system. The Analysis Request's status changes to in the lab. If the winemaker was watching, he'll know that his sample arrived safely and analysis is starting
Workflow is set-up by lab staff with the help of worksheets, requested analyses for the same lab workstation, gets grouped together and assigned to analysts and lab technicians who capture results data onto the worksheets in the system. Manually or automated from interfaced lab instruments
Analysis requests on Worksheets are shown and listed with the status assigned
As soon as results become available, lab managers or appropriately authorised analysts, are alerted that results - with status to be verified - are ready for verification. Results out of range are highlighted and managers may decide to retract these results for retesting
Valid results are verified. All through this process the winemaker may track his samples in the lab, but only when verified, does he get to see results itself
Finally the results get published to the winemaker using the publication preferences he set up for himself earlier, normally per email or fax
At any given time, the winemaker and lab staff may query analysis results from a query form. Never does the winemaker see any other data but his own
Apart from scientific analysis functionality, Bika Wine also offers an
on-line Product ordering module for labs also selling laboratory products
Price lists can be generated and emailed off the database,
Invoices made up and Management reports and queries run
against orders and invoices too
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