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3.8. Client samples

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Samples remain largely 'hidden' in Bika as the main analysis object is the AR, analysis request, the collection of analytical services ordered by lab clients to be carried out on a sample. In the majority of cases, only 1 AR is ordered per sample and most properties of the analysis 'order' relate to the AR. The corresponding sample record is created and its own properties, like sample type, captured in the background during the AR ordering process. The sample may however be looked up from the client's |samples| tab and edited. If secondary ARs are ordered for the same sample, the sample can be looked up from a drop down list

Clients access their Samples from |samples| on their actions tab menu. Clients see only their own samples

Bika 2 - Client Samples

Client samples view

Like most tables in Bika, list content can be sorted by column - click on the column header to sort on it. Clicking the header a second time, the sort order will be reversed. The current sort order, and which column is being used, is indicated by a small triangle next to the corresponding column header, pointing either up or down pending the sort order. See sample id in the above screen shot

Radio buttons along the top of the screen indicates list of samples that can be selected, corresponding to the status of the samples:

All lists all the samples for the client in reverse chronological order, regardless of its status and an extra status column is included at far right to differentiate between sample statuses
Due lists all samples for which analyses have been requested but the samples have not been 'received' at the lab and in the system yet
Received - lists samples that arrived at the lab and have been checked into the system already
Expired - samples that have expired and cannot be used for analysis anymore. Only lab staff may expire samples. In future editions of Bika, sample retention periods will be set per sample type and sample expiry and disposal be automated
Disposed - samples already disposed of by lab personnel

Please note the intelligent sample and request numbering: request IDs will always contain the sample ID, followed by a sequence number indicating whether it is the 1st, 2nd or other analysis request for the sample

In most cases the request will be the 1st and only AR for the sample. If there was more than one, all will be listed opposite the sample ID in the requests column

Click on the request ID to drill down to its details

Client users can view their own samples, and change the attributes of the samples as shown in the screen shot below. Only samples not received yet may be edited by clients

Click on one of the sample id, and a detailed view of the sample will be displayed:

Bika 2 - Client Sample - View

Sample view

Click on the |edit| tab to edit the samples attributes. Clients may only edit samples in 'due' status. If the sample needs editing later, please contact the laboratory

Bika 2 - Client Sample - Edit

Sample edit form

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3.8. Client samples