Document Actions
1.4.
Workflow diagram · Bika web based LIMS
Up one level
Explaining Bika LIMS workflow
Use case: A contact at a lab client organisation, requests and tracks analyses on his or her samples from registration to results verification and publication
The Contact works for an organisation that is a Client of the laboratory. He represents a Client Contact in the system and is registered as a user with password authentication
When he or she has a sample ready, the contact logs onto the system at the lab's web site on the world wide web. She completes an on-line Analysis Request form, checking all the analyses he wants done
Once submitted, the request is shown with status sample due, the system returns an ID and the contact writes this on the sample label. If he has a label printer, he may print a label from the system and stick that on. He ships the sample to the lab
By this time a sample due alert is shown to clerks at the lab
When the sample arrives at the lab, a lab clerk 'receives' it in the system. The Analysis Request's status changes to in the lab. If the client contact was watching, he'll know that his sample arrived safely and analysis is starting
New in Bika LIMS 2
Clients may now submit sample batches per spreadsheet produced manually
or by up stream systems. These are then imported by lab clerks on arrival
of the samples at the lab
Similarly, results can be published per emailed spreadsheet for
importation in downstream systems
Workflow is set-up by lab staff with the help of worksheets, requested analyses for the same lab workstation, gets grouped together and assigned to analysts and lab technicians who capture results data onto the worksheets in the system. Manually or automated from interfaced lab instruments
Analysis requests on Worksheets are shown and listed with the status assigned
As soon as results become available, lab managers or appropriately authorised analysts, are alerted that results - with status to be verified - are ready for verification. Results out of range are highlighted and managers may decide to retract these results for retesting
Valid results are verified. All through this process the client contact may track his samples in the lab, but only when verified, does he get to see results itself
Finally the results get published to the contact using the publication preferences he set up for himself earlier, normally per email or fax
New in Bika 2
Client contacts may also receive results as emailed spreadsheets
or signed certificates
They may nominate colleagues for cc'd results
At any given time, the client contact and lab staff may query analysis results from a query form. Never does the contact see any other data but his own organisation's
Apart from scientific analysis functionality, Bika also offers an
on-line Product ordering module for labs also selling laboratory products
Price lists can be generated and emailed off the database,
Invoices made up and Management reports and queries run
against orders and invoices too
Bika Mail. Newsletter
Bika Lab Systems hosts IAEA fellow
